Well, it's the middle of June which means it's time for me to revamp my file crate for a new year - which in turn means it's time for me to write another file crate post! :)
Lol, I fear I'm saying the same thing over and over in these posts - albeit in subtly different ways - but honestly I'm hoping that each time I explain the system, I'll do so a little better than before.
In a nutshell, my "system" is a variation on the tickler file - it addresses all areas of my life: personal, family, household and homeschooling matters. It is primarily a weekly system. And while it's not a perfect system by any stretch of the imagination, it does work pretty well for me, and has for several years.
First, a brief reminder of what makes up my file crate system:
a file crate
file folders (52+)
hanging folders (6+)
a month @ a glance calendar
8x11-inch lined notepad
a workspace/set location for these items
an everyday tote that can hold the calendar/current folder
a reasonable schedule for system maintenance
Note: I've highlighted in blue the parts of the system that need to be refreshed once a year.
Also, the reason I say 52+ file folders and 6+ hanging folders, is I do add more sections in the back of the crate for storing other types of information: educational, menu planning, craft ideas, specific projects, etc.
Ok, first I'll give you the big picture, and then I'll get into the nitty gritty.:)
So once a year I take all 52 folders from my file crate, leaving just hanging folders behind, and set them aside.
(More on those later.)
I clean out the crate (inside and out with a damp cloth) and once it's dry, I insert 52 new file folders, divided into six hanging folders.
Note: I change up the front panel of the crate to read 2009-2010. I just cut a pretty piece of scrapbook paper to fit this panel and attach it with double-sided tape.
Also, a word on the folders themselves - I choose a new shade/theme every year. This year I went with recycled folders in earthy shades. I think they kind of match my dining room colors which is where I park my file folder crate. :)
Each folder represents one week of the year - so on the tab of the first folder I wrote: "June 1 - June 7, 2009." I also attached a piece of lined yellow paper to the folder, stapling it at the top edge of the front cover and snipping the upper right corner to fit; this will be my weekly planning sheet.
The June-July folders go in the first hanging folder and the August-September folders go in the one behind that - and so on. Once I'm done I have 6 hanging folders filled with 52 file folders, one for each week of the year. (Why six dividers? I separate the year into six seasons: high summer, early fall, late fall, deep winter, early spring, late spring.)
And this is what I have now:
Now the file crate is ready to go. I also have my month @ a glance calendar and lined notepad.