Hello my friends, and welcome ... I hope your weekend's going well! Some time ago I promised a closer look at how I use my Day Designer to best organize the hours of my day ... and today I am here to do just that!
Throughout this post I will share many close-up pictures of this past Tuesday's planning page. It's probably TMI to be honest, but I think it's neat to see what kinds of things other people write down in their planners, don't you? I will admit I really filled it up with this post in mind - my pages (days) are not always so busy! Plus, I embellished the page a little more than I do normally. (I'm not usually one for a lot of stickers or too many colors.) I tried to use my page to its fullest advantage so I could show all the different ways it can and does work for me. I will walk you through each section as we go along ...
Before we get too far though, I would first like to say that I absolutely LOVE my Day Designer. There are multiple versions of the DD, but the one I am using this year is a Flagship academic version (June 2016-May 2017) in the Blue Floral design.
And as many of you know, I'm a very picky person when it comes to planners ... "picky" in that, I bounce around between a lot of them! So the fact that I've used my DD consistently since I received it last spring is, frankly, quite amazing!
I first became acquainted with the Day Designer (a system created by Whitney English) when I found a Blue Sky version of the DD at Target in July, 2015. Now, the stationary aisle at Target is a heady and happy distraction for me ... I am a weak, weak woman when I am in that aisle and sometimes I actively avoid it! Honestly, it's like I get trapped in some kind of office supply vortex ... surrounded by so many possibilities ... and before long I've convinced myself I absolutely NEED this (or that) new (seemingly perfect) planning tool ...
Well, that's what happened on that bright summer's day when I found what I was sure could be the planner of my dreams. (Spoiler alert: it was close!) You can read all about that planner here in this giddy post, but to sum up - I used this Blue Sky version of the DD off and on for a while, really liking the daily format but - as is typical for me - having trouble staying fully committed. In other words, I would stray sometimes and use other planners for a bit - always returning to the Day Designer because it just felt so comfortable and comprehensive.
By next spring (2016) I started hearing about the brand new designs for the Flagship Day Designer (the original DD, only available online) and I was completely intrigued. The cover reveal was exciting and I immediately fell in love with a couple of the designs. (Palm was my second choice!) I investigated this similar but more complex (and more expensive) planner - reading reviews, surfing forums and printing out free printables - and then I really gave it some hard thought. If you're a regular reader then you know I spend a lot of time and energy on creating my own planner systems. These creations address a large chunk of my family time - the year itself, natural and liturgical seasons, the months and the weeks - but I find it so helpful to have something specifically designed for tracking one's DAY. Targeting the hours we can control that are right in front of us, while keeping our bigger vision in mind. You can see more of my seasonal planning system here, but I've yet to create anything as beautiful and efficient as the Day Designer ...
So ... I made the splurge! I ordered my new Day Designer during the annual pre-sale, received it in mid-April, and boy was I eager for that June 1st start! And I can honestly say that I am really looking forward to ordering a new one this spring. I do waffle a bit between returning to the Blue Sky version or continuing with the Flagship, but with either choice I'm confident I'll be very happy.
Ok, enough of the "background" ... now for the nitty-gritty!
First of all, look at that gorgeous, golden coil-binding! So tight, secure, and smooth. And the front and back covers are quite sturdy. (That was one of the qualities that sold me on the Flagship over the Blue Sky DD which is a "softer," more pliable planner. Just as big but not as solid.) These covers provide a wonderful support when writing in my planner - in other words, I don't have to grab one of the kids' big hardcover picture books to use as a lap desk when writing things down, lol. Anyone else do that? Also, the paper is awesome - smooth and soft white, and thick enough that it doesn't easily tear from the coils. (I've never had it tear at all.)
Confession: I shared this picture mostly because I love the little hand reaching forward to touch the coils! :)
Now, here's last Tuesday's page at a glance ...
Another confession: I only just recently started using pen! Usually I write in pencil because I absolutely need to erase. I'm a little crazy particular about my printing and if something needs adjusting I like to erase rather than scratch it out. But then I bought a package of these pens ...
... and I just love them! They write very smoothly and are comfortable to hold and - oh my GOSH - they erase! Not like, kind-of erase - but really-and-truly, the-ink-is-gone kind of erasing. They don't bleed through the pages either, which is a very good thing. I bought a small package of blue, black and red and so far I like the blue best because it's pretty and it matches the floral design on my planner... BUT. Just now as I went to grab a link for the pen on Amazon I realized that Frixion makes a whole bunch of colors! Naturally, I ordered up a package of eight ... :)
Also, as I stated above, I don't really use stickers and washi and other embellishments. I have TONS on hand but haven't really gotten the hang of it. I have seen many cool planners decked out in all kinds of colors and designs ... and they are very pretty ... but for me, I need to keep things a little more straight-forward. I do like to add "extras" now and again. (Like, pumpkin stickers in the fall, a big ole turkey at Thanksgiving, or maybe a flag for the 4th of July.)
Here's an example of a Christmassy page I set up in December ...
As you can see, I also like to use post-it notes in my planner and I'm working on using highlighters ... but I'll expand upon that in a bit!
For now, lets start at the top ...
Across the top of every daily page is a quote, and they are always interesting and often inspiring! If I really like a quote I draw a little design around it with stars. On this day, because it was Ben Franklin's birthday I used this "Be Bright" sticker. He was certainly a very bright man but I also like the idea of shining our lights for those around us who might need it. A good message all in all.
On the left side of the top of the page is a spot to note the "top three things" for the day ...
I use these lines for holidays, birthdays, liturgical feast days, natural phenomena, or any events of note (like the arrival of a new book!). I also scribble a little weather note just for future reference. (Though most of my nature/weather notes go in my domestic journal described in this post.)
Below that section is the daily agenda, all along the remainder of the left-hand side of the page. The time increments start at 5 a.m. and end at 9 p.m ... which is pretty much the span of my waking (working) hours! In the space directly above the agenda I hand-write tiny boxes for tracking water intake and fruits/vegetables. Then, in the lines between 5 and 6 a.m. (when I'm mostly nursing my coffee and getting my engine started) I write in everyday tasks to check off. I like using my agenda for scheduling routine tasks because I can see at a glance where I have space (time) to fit them in. (For example my current decluttering missions.) And these are things I do every.single.day but it's good for me to keep track of them. Especially for reminding myself to take my vitamins and give Earlybird his meds. And when the cats are staring me down mid-morning a quick glance at this task list confirms I haven't given them breakfast.
Just below that section, but before the time-scheduled activities begin, I have a few more items to check off and these are usually pretty similar depending on the day. If I'm grabbing a shower in the morning (as opposed to before bed), getting the baths and activity card prepped for ABA and of course, feeding my family their breakfast. I keep these tasks written over to the right because I do sometimes have scheduled activities for 7-8 a.m. and would need to write them next to the number. (Case in point - an 8:30 dentist appointment the other day.)
(Note, sometimes - when I'm being really efficient - I jot down what's for breakfast and lunch as well. I like looking back at the day to assess how balanced our diet was ... but I'm not always so on top of things.)
Moving a bit further down I list the usual agenda items ...
... such as when we need to take Crackerjack to class, when Earlybird has therapy ... what I'm doing with Little Bear while Earlybird has therapy. Tiny notes re ~ things CJ must remember for class and things for me to discuss with EB's therapist. And then, at noontime, I have a midday round of routine tasks to check off. This is our lunchtime and I'm usually able to catch up with chores while the kids eat and we take a little break from lessons and outings.
I also try to schedule myself a "cozy nest" time around 3:00 and sometimes this is for me and sometimes this is for me and the boys. Sometimes it's inside, and sometimes it's out in the yard. It depends on the day! It might seem silly to write such an event in a planner but this is my philosophy: if something is important to you, it belongs in your planner. Teatime and reading breaks and nature walks sometimes happen spontaneously, but they're more likely to happen if they're given a space alongside the other to-dos of the day.
On this Tuesday I used a sweet little sticker to record my "tea" of choice!
Four in the afternoon is another checkpoint ..."tidy time" I call it! It's the reset button when I do a general clutter sweep - school things put away, my "stuff" cleaned up, toys picked up off the floor - hopefully getting the kids to help me too! I also start dinner prep, quickly wipe up baths and take a few minutes to review my planner. After supper and another reminder for Earlybird's bedtime med, I jot down what I hope to watch or read that evening. :) (Or, obviously, if we have evening plans, these get listed in their time slot ... but ... we hardly ever have evening plans, lol!)
But now, moving over to the other side of the planner, starting at the top again ...
I use these four boxes mostly as they're intended. "Dinner" and "Dollars" are self-explanatory ... but I use "Don't Forget" for making note of our weekly seasonal theme, and under "Due" I list current blog drafts. Just below this section, the remainder of the right-hand side is for To-Dos. At the very top I write "IG" and "FB" and note what I'm planning to share on social media that day.
Moving down the To-Do column, I first list what housekeeping tasks I am working on that day - the daily #52Weeks mission and then whatever is on tap for that weekday. (Tuesdays are for bathrooms. Everyday is for laundries.)
And then from there it's just anything that needs doing (or should be done) on THIS day. Not sometime this week, but preferably TODAY. And it's a really nice long column so there is plenty of room for listing all the things. (Harkening back to my Franklin-Covey days I use a dot if a task is in progress, an arrow for moving a task forward and a check for completion. I add a circled initial next to a task if someone else is in charge of a particular job.)
Now, because I homeschool my children, educational activities take up a good portion of our day. Or they do when we're really on point! So I've been keen to designate some of the space on my daily planning page for tracking these activities. (I have a weekly lessons overview in my planning binder, but I like to formulate a few concrete goals for each day.) The bulk of my hands-on homeschooling is with the younger boys since my 17yo is mostly doing independent studies at this point. I expect him to do daily math lessons, keep up with his class assignments and homework, and to help with the family nature almanac. (Environmental Studies this year.)
Something I've recently tried is using a bit of cute washi tape to set apart a section for lessons ...
Washi tape is such fun - I love finding neat ways to use it!
I've also used different colored post-it notes (1 3/8" by 1 7/8" size) for tracking lessons. (Each of my boys assigned a color.) I love the way this size post-it fits at the bottom of the page. Currently I'm using these notes for ideas/actions to carry throughout the week. The theme from my Earth Psalms book, monthly and seasonal themes/missions and a reminder to monitor Earlybird whose med dosage was increased recently. I move these notes along each day ...
Now, not seen beneath these notes, at the very bottom of the page, there is a large rectangle labeled, "Notes" and a smaller box in the bottom right-hand corner for "Gratitude." After taking these pictures I used the notes box to record the subscriptions I renewed that afternoon and I jotted down another Ben Franklin quote in the gratitude section. (I have a separate journal for recording gratitude and intentions.)
I added the pretty blue flower sticker because the corners of the notes kept lifting and ... because it was just so darn pretty!
Before I go, I just wanted to show you that I am also trying something new with my planner ... using highlighters to indicate different types of activities:
Blue for Earlybird's therapy, yellow for activities that take me/us out of the house and pink for activities that are for mama's health and well-being. :)
Ok, one more photo! Since Day Designer combines Saturday and Sunday on one page, this layout is a bit different from the pages I've shown you so far ...
As you can see, I still use it in the same way - with task lists and agenda items grouped by time slot. I use the "To Do" section at the top for events of note, and instead use sticky notes for my weekend to-dos. The smaller note has a few blog goals (I try to catch up on drafts over the weekend) and the larger note has our family "pow." (POW = Plan of the Weekend, or basically a list of the tasks we hope to accomplish.) I like that at the bottom of this weekend page there is a divided box for the days of next week. I always have my head halfway in the coming week on Saturdays (and particularly Sundays) and it helps to see at-a-glance what is coming up ... especially if there are things I need to prepare or purchase while running weekend errands.
Now I must confess, as I was talking about my Blue Sky Day Designer I felt the urge to look through my old planner ... so I pulled it out of my closet and perused it for a bit. It really is a lovely planner! A couple of things caught my eye. First, I remembered that something I preferred in the Blue Sky version was its monthly calendars. They are set up just like the Flagship (a monthly spread across two pages, gold tab, large grid), only the Blue Sky calendar has LINES. And I love a calendar with lines for organizing the information and keeping one's handwriting neat. I also kind of like the daily page set up - maybe not better but it certainly makes sense. Again, the two versions are similar but the Blue Sky has three vertical columns (schedule, to-do and notes) rather than two (schedule and to-do). I remember I liked using the notes column for extra information and sometimes for homeschool planning.
I don't have the time or light to take pictures of the rest of my DD right now (monthly calendars, goal management, vision page, etc.), but I can share more at a later date if anyone would like to see those other sections. But for now, I think I'd better wrap up ... because, although I know we all love to talk planners, this post is running quite long! I'd love to hear from you if you are using a daily planner, whether a Day Designer or something else ... please drop a note if you have time!
So I thank you for stopping by and wish you all a wonderful weekend. Take care of yourselves and your loved ones ...
I will see you here again very soon!