Oh, my friends - this post has taken me so long to compose! I see my draft was originally started on March 5th! But let's talk about those cleaning cards, shall we? I currently have a crayon-wielding toddler climbing up my back but I should be able to type while he climbs ...
Now, I must admit, I sort of fell off the "cleaning cards wagon" back around Easter - not that I wasn't cleaning furiously for the holiday, but not at all according to my cards. I'm happy to say, however, I'm right back on track - in spirit if not yet totally in practice. And I still feel this system can and will work well for me.
So I want to share this week's cards with you (and later, my master lists) and talk about the concept of "off weeks," but first I want to address some questions that were posted a while back ...
First question, from Leah:
Q. Did you write out the whole year's worth at once?
I am working on it, Leah! I would really like to have them all filled out ahead of time because it bodes better for me down the line. Firstly, I like the commitment of it - if they're all done ahead then I'm less likely to give up on them. Goodness knows I might fall off the wagon on occasion, but if the cards are already written out then they're available for me to use whenever I'm ready to climb back on that wagon. I'd like to think I will become devoted to my calendar, but I'm only human - and a human mother of four boys at that! But I know if I do get away from it, I'm much less likely to get back on track if I have to stop and write out cards first.
(Am I talking in circles, lol? I feel like my blogging "skills" are a bit rusty ...)
Q. And, assuming the tasks are the same next year, do you plan to rotate through the same stack again?
Well, yes - that's my plan, though I feel like I'm getting ahead of myself by saying that! But that's the heart of the matter, isn't it? Housekeeping is neverending - by its very nature it needs to be repetitive to be efficient. The tasks are all pretty basic but I may tweak things as I go along. Some tasks may not need to be done as often as I think while others may actually need more frequency.
Q. Do you keep a master list somewhere other than in the cards now that you are done?
Yes, I have master lists for all tasks, broken down by room/zone and frequency. (Discussed in this post.) The post-it note grid I made on posterboard has been transferred to paper as well - as a set of schedules (first week of the month, second week of the month and so forth). I keep those in my planning binder and use them to write out the cards as I move forward on the calendar.
Q. Do you have your basic daily chores (dishes, etc.) as a part of this system?
Leah, daily chores are separate for now. I have a post-it note checklist in my master planner-binder (see below) that I use for marking off daily tasks as the day goes along. I use a new post-it note each week. It is absolutely low-tech, lol - but it works! It has occurred to me though, that I could list my daily chores on the back of each cleaning card ... I like that idea a lot, but that would mean even more time and energy put into creating the cards.
(Note: as we discussed in an earlier post, this cleaning calendar is reminiscent of the system designed by Pam Young and Peggy Jones - aka the "Slob Sisters" - many years ago. Index cards are really indispensable when it comes to organizing tasks!)
So now for a question from Sue:
Q. I, too, tried Pam and Peggy's system, but found myself constantly refiling cards for tasks that did not get done. So, what if you do some but not all of the tasks on the card for that day?
Sue, this calendar is very much a work-in-progress and I am finding that many days I just can't get to all the tasks. It's still better than before when I wasn't even aware of whatall I should be doing! That said, if a task doesn't get done, typically I let it go until the next week (or next month). If it's a task that is assigned only a couple of times a year, however - for example: clean out bureau drawers - I try to fit it in somewhere, sometime soon. Typically his means pushing it onto the weekend ... where I hope with the assistance of other family members, it might get done.
So this bring up a thing I've been wanting to blog about for a while now, but have yet to mention. Bill set up the board shown below a while back ... It's called a "scrum board" based on a book/system he and his team are employing at the office.
(I don't think they use floral Washi tape on their board, however.)
We use this board to get a handle on what needs to be done - who's doing it and how tasks are progressing. On the weekend, we discuss (as a family, ideally with boys present) what we want/need to get done. We write each action/idea on a post it note - assign importance (low, medium or high) - and stick it up in the TO DO column. Then we all work together to make these things happen - either doing the task itself or supporting the person doing it. As tasks are in progress, the note gets moved to "DOING" and then finally, to "DONE!"
This is basically a "master to do list" but I have added some cleaning calendar tasks to the board - tasks I don't want to go undone and hope to get to at some point, assisted by my family.
(More on the scrum board in a future post!)
Now, before I go, I just want to mention another thing: "off weeks" in the cleaning calendar. The calendar I designed is set up as a four week cycle; the 1st week of the month has its set of tasks - as does the 2nd, 3rd and 4th. As no month is exactly four weeks long, this system will get off balance. So I decided I will take "off weeks" on occasion. These weeks will coincide with holidays and vacations. Holy Week was one such week.
July 27th-August 2nd (vacation/summer project?)
November 23rd-29th (Thanksgiving week)
December 21st-27th (Christmas week)
March 21st-March 27th (Holy Week)
July 4th-July 10th (vacation/summer project)
September 5th-September 11th (1st week of school)
November 21st-November 27th (Thanksgiving week)
December 19-December 25th (Christmas week)
Well, this post has gone on rather long now, so I will stop here and in my next post (up on Friday, I hope) I will share a week's worth of cards with you all.
Ok my friends, wishing you all a pleasant mid-week and thanks so much for stopping by! Please let me know if you have any questions - about this topic, or anything, really. As always, I will do my very best to answer ...
Once I get the crayon-weilding, mama-climbig toddler down for his nap. ;)
See you here again very soon!